The
Fair
Credit Reporting Act (15 U.S.C. § 1681 et seq) has a direct
bearing on how you can use
pre-employment checks.
First, you must obtain a signed release before ordering a pre-employment check
from a consumer
reporting company. Then, if you decide to take an adverse action --
e.g., denial of employment or a promotion --
based in whole or part on the report, you must do the following, in this
order:
Step 1.
Before you take the adverse action, you must give the person a
pre-adverse
action discosure
that includes:
- A copy of the report,
and
-
A copy of their
rights under the FCRA.
Step
2.
After you take the adverse action, based even partially on the background
check, you must
notify
the individual orally, electronically or in writing that the adverse action
was taken.
This is called an
adverse action notice. (Most experts advise
written notification.) If you
obtained the information through a consumer reporting agency (CRA), the notice
must include:
- The name, address and phone number of the CRA that furnished the report;
- A statement that the CRA simply furnished the information and did not make
the decision
or suggest that any action be taken; and
- A notice of the person's right to dispute the accuracy or completeness of
any information the
agency furnished and his or her right to an additional free consumer
report from the agency
upon request within 60 days.
If you obtained the information directly from sources such as a public database
or court records,
you must:
- Tell the person the name and address of the information source; and,
- Notify the person of his or her right to dispute the accuracy or completeness
of any information.
In either case, you must give the person five business days to challenge and
correct the contents
of the report.
* * *